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Google For Business or Microsoft 365, Which Should I Go With ?

Google For Business or Microsoft 365, Which Should I Go With?

There are many feature which G Suite and Office 365 have in common. They are both subscription based. They charge per person fees every month. They are available in various tiers, which is dependent on the customers needs. G Suite is web based, but can also be used offline as well. Office 365 on the other hand, is an installed desktop software. It has limited web based versions of it’s apps.

Both suites work well across a wide variety of devices. G Suite will work on most browsers on any operating system. Google offers apps for Android and iOS. Microsoft offers apps for Windows, macOS, iOS, and Android. Its web based apps will work on any browser.

Each suite offers the same basic set of applications. Albeit, they will have different brand names. They come as standard with a Word Processing app, Spreadsheets, Presentation, Email, and Calendar. They also have Video Conferencing, Messaging and Note Taking. Both also have cloud storage facilities. They are however different in each suite, as are the management tools associated with them. As there are also a lot of additional tools that are available, it can be difficult to decide which one to purchase.

In todays blog, we are taking a close look at each suite, and giving you the pros and cons of each one. Hopefully, this guide will help you to decide which one is better for your business. We are going to take a look at each applications, it’s costs, and functionalities. We will be taking a look at how each suite works for businesses, as opposed to individual use.

Pricing Comparisons:

Here we take a close look at the pricing comparisons of both suites. Users are able to use several of the online apps from both. These include Google Docs, Sheets, Slides as well as Word online. They can also use Excel Online as well as Powerpoint. These are free. We recommend using the paid subscriptions. The paid options offer greater security, and better management features.

G suite come with 3 paid plans. They are: Basic, Business and Enterprise. They are priced at: £4.14, £8.28 and £20 respectively per month. Below are a breakdown of each apps available on each plan:

Basic:

Gmail Business Email
Meet Video & Voice Conferencing
Chat Team Messaging
Calendar Shared Calendars
Cloud 30GB Cloud Storage
Docs Word Processing
Sheets Spreadsheets
Slides Presentation Builder
Forms Professional Surveys Builder
Sites Website Builder
Keep Shared Notes
Currents Engage Employees
Apps Script Automate, Integrate, & Extend With G Script

Business:

Gmail Business Email
Meet Video & Voice Conferencing
Chat Team Messaging
Calendar Shared Calendars
Drive Unlimited Cloud Storage (or 1TB per user if fewer than 5 users)
Docs Word Processing
Sheets Spreadsheets
Slides Presentation Builder
Forms Professional Surveys Builder
Sites Website Builder
Keep Shared Notes
Currents Engage Employees
Apps Script Automate, Integrate, & Extend With G Script
Cloud Search Smart Search Across G Suite

Enterprise:

Gmail Business Email
Meet Video & Voice Conferencing
Chat Team Messaging
Calendar Shared Calendars
Drive Unlimited Cloud Storage (or 1TB per user if fewer than 5 users)
Docs Word Processing
Sheets Spreadsheets
Slides Presentation Builder
Forms Professional Surveys Builder
Sites Website Builder
Keep Shared Notes
Currents Engage Employees
Apps Script Automate, Integrate, & Extend With G Script
Cloud Search Smart Search Within And Outside Of G Suite

Office 365

Office 365 comes with 3 pricing plans. They are: Basic, Standard & Premium. They are priced at: £3.80 per user/per month, £9.40 per user/per month and £15.10 per user/per month respectively. It is worth noting that all three packages come with an annual commitment.

Basic:

Best for businesses that need easy remote solutions, with Microsoft Teams, secure cloud storage, and Office Online (desktop versions not included).

Web and mobile versions of Word, Excel, and PowerPoint included

Web & Mobile Versions of Office Apps
Email & Calendaring
File Storage & Sharing
Security & Compliance
Support & Deployment

Exchange
One Drive
Sharepoint
Teams

Standard:

Best for businesses that need full remote work and collaboration tools including Microsoft Teams, secure cloud storage, business email, and premium Office applications across devices.

Outlook
Excel
Powerpoint
Word
Publisher (PC Only)
Access (PC Only)

Exchange
One Drive
Sharepoint
Teams

Web & Mobile Versions of Office Apps
Email & Calendaring
File Storage & Sharing
Security & Compliance
Support & Deployment
Tools To Build & Manage Your Business
Desktop Versions Of Office Apps (Mac & PC)

Premium:

Best for businesses that require secure, remote work solutions with everything included in Business Standard, plus advanced cyberthreat protection and device management.

Outlook
Excel
Powerpoint
Word
Publisher (PC Only)
Access (PC Only)

Exchange
One Drive
Sharepoint
Teams
InTune
Azure Information Protection

Web & Mobile Versions of Office Apps
Email & Calendaring
File Storage & Sharing
Security & Compliance
Support & Deployment
Tools To Build & Manage Your Business
Desktop Versions Of Office Apps (Mac & PC)
Advanced Threat Protection
PC & Mobile Device Management

App by App Comparison

Every business has different needs. Therefore it is a good idea to choose the suite best suited to your company needs. For some, it might be word and email that is important. Whilst others may place a greater need on Spreadsheets.

As a result, we have compiled an app by app comparison to help you make your decision for each Suite.

1: Word Processors (Docs v Word)

This is a fairly straightforward decision as to which choice to make. The comparisons being which is more important to you users. These are Collaboration or a greater range of document creation and editing. With Collaboration, then Docs is the better choice. For greater range of document creation then Word is the best option.

When looking at Word, it has greater capabilities to make your workflow easier and more productive. It provides a better range of pre built templates. These can be used for reports, brochures and resumes. Word has almost 50 different report templates. Google Docs only has 5. Word also has a greater range of charts and styles to embed into your documents.

Google docs on the other hand has greater collaboration features. Its is built directly into Docs, but is more difficult to use with Word.

If however, you needs marking up documents for review by other, then Word is a good option. Word’s editing tools outshine Google Docs.

2: Spreadsheets (Google Sheets v Excel)

If your users create Spreadsheets alone, or collaborate with others, will give you the best answer when it comes to making your choice here.

If they work alone, then Excel is the best choice. Excel comes with over 60 templates for creating Spreadsheets. Google Sheets only has 3 different templates.

When looking at Charts Templates, Excel has 17. Google sheets has 7. It is much easier to create Spreadsheets using Excel.

3: Presentations ( Google Slides v Powerpoint )

Again with Presentations, we can look at the core features as mentioned above. Which works best for your business? Collaboration or Features? If you prioritise Collaboration, then Google Slides is best. For everything else, then Powerpoint is the better option.

With Powerpoint’s Quick Starter Feature, it makes simple work of starting a presentation. Simply choosing your topic, and the features walks you quickly through from start to finish. Google Slides does not have this feature.

With Powerpoint, you can easily add graphics, transitions, animation and multimedia. It also has a feature called Rehearse Timings. This will time how long you take on each individual style. This is good when you are practising your presentation. You can time each slide accordingly. Google Slides does not have this feature.

Google Slides outweighs when it comes to Collaboration. It has fewer capabilities, and is often recognised as being easier to create slides. This is due to it’s fewer features available to it’s users.

4: Email ( Gmail v Outlook )

If it is simplicity you are looking for, then Gmail is the best choice. It has a cleaner and less cluttered interface. Outlook however, has a new simplified Ribbon that you can turn on.

If you are looking at creating, responding or managing email, Gmail’s interface is extremely intuitive. It gets your work done a lot faster. It also offers a feature that suggests words as you type. You can also apply a snooze button to delay any incoming messages.

If you are looking for power rich features, then Outlook is the better choice. It now comes with a Focused Inbox that lets you see and respond to the most important messages first. It also has a clean up feature which simplifies long email threads. The contacts and calendar functions are part of Outlook, so they are integrated with your email. Gmail relies on Google Contacts and Calendar making it slightly more awkward to manage.

For better features, Outlook is the best option. For getting work done quickly, Gmail is the better option.

5: Collaboration ( Hangouts v Microsoft Teams )

Gmail, as has been mentioned already is far more superior to Outlook for Collaboration. Its built directly into the interface.
This allows users to invite others to collaborate. You can also chat with others as you work. This is slightly harder to do with Office 365. It is certainly not as seamless as G Suite.

However, if you are working on more complex work, Outlook has a lot more tools available than G Suite. When looking at Microsoft Teams features, it has group chat, online meetings, and video conferencing. It also provides users with shared file repositories. This is far more sophisticated than Google. It can also be easily integrated with Outlook, Sharepoint, and One Drive for Business.

Microsoft’s Skype For Business is slowly being phased out in favor of Teams.

G Suites provides Hangouts Meet ( used for video conferencing ). It also offers Hangouts Chat (Messaging and Workflow Integration). They are useful tools, but not as powerful as Office 365’s.

When it comes to social networking, G Suite offers Currents, and Office 365 offers Yammer. Neither are integrated with their office suites.

6: Storage Sharing ( Google Drive v One Drive & Sharepoint)

Both G Suite and Office 365 come with substantial storage options. The G Suite Basic however, only offers 30GB per user. The 2 other more expensive options provide unlimited storage. Office 365 cheaper options offer 1TB per user and its other two expensive options offer unlimited storage.

Comparing the two Suites in this area is difficult as both have similar features. Both integrate directly with their respective office suites. Both allow you to access files on any device. In G Suite, files are in the cloud by default. They can though be stored locally. In Office 365 they are on each device and also in the cloud. This allows them to sync together.

The management tools within G Suite allow users to access files when they are not connected to the internet. This can be set up by admins, or by users directly.

OneDrive has a nice feature called OneDrive Files on Demand that lets users decide, on a file-by-file and folder-by-folder basis, which files to store on individual devices and which to leave in the cloud, although the files and folders in the cloud are still available for download when you want them on a device.

One Drive has a feature called One Drive Files on Demand. This allows users to decide which folders and files to store on devices. It also allows them to decide which to save in the cloud.

Almost all Office 365’s plans include a free version of Sharepoint Online. This adds a lot of features to storage and sharing. It manages and organises documents. This is done via a series of mini sites.

It is delivered as a service and hosted by Microsoft. Businesses do not need to manage servers and infrastructure for it. Admins will have to handle a number of tasks. These are content management and portal design.

There is a paid version also available. It is called Sharepoint Server. It is available with a separate license. With this, your business hosts and manages the infrastructure. This mean performing extra tasks. These are racking servers, security patches and updates and monitoring uptime.

Google does not have an equivalent of Sharepoint Online. Users can access Team Drives. These are Google Drive folders that can be managed by more than one person. They are not integrated intranet sites like those offered by Sharepoint.

Google Search Tools for finding documents are better than Microsoft Search Tools in One Drive.

Who Should Use G Suite?

If Collaboration id top of your list for your company, then you need to be using G Suite. Its collaboration features outweigh Office 365. They take no time to get up and running with them. They are also very user friendly.

If you don’t need all the sophistication of Office 365’s features, then it’s also a great choice. Each app is easier to use. Gmail in particular is a lot more straightforward than Outlook. Google Search for folders in Google Drive is a better option as well.

Who should Use Office 365?

If powerful features is what you require, then Office 365 is a no brainer for your company to use. Each of it’s applications and their features are far superior to G Suite. They are however not as straightforward to use as G Suite. Its markup features are excellent to use also. This is especially useful when people need to review other peoples work.

If you want to know more about G Suite and Office 365, get in contact with us today for more information.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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